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Government Of Assam Dibrugarh District

Birth & Death Registration


RBD Act. 1969:

                   Prior to the RBD Act.1969, there was great diversity in the legal provisions for registration of births & deaths in different parts of the country. Different Acts were enforced in different parts of the country at different points of time and even in a single state there were many Acts in force in different areas. A few state had their own Acts which were adopted by a few other state, while others had only enabling provisions in this behalf in the Municipal Act, Panchayat Act Chowkidar Manual,    Land Revenue Manual and the registration was governed by the executive orders or by-laws setting out local registration system. The details and provisions of the enactments were as varied as the acts themselves. The position was made more complex by the reorganization the states in 1956, which resulted in the prevalence of different Acts and rules in different of the same state.  Apart from this, generally speaking, the provisions themselves were not adequate and did not take in to account new possibilities and developments. They were based on out dated circumstances and concepts and did not make much use of the recent notable advances in the gene3ral Administrative set up and the rapid expansion of developmental activities in various directions.

                Against this background of municipality of Acts and rules governing civil registration in various parts of the country, a Central legislation on the subject was considered absolutely necessary to bring about improvement in the system. The recommendations of the 1961 conference provided blue print for action and the Government of India took a decision, in consultation with the State Governments, for enactment of a Central law relating to registration of births & deaths.  Accordingly, the Registration of Births and Deaths Bill were introduced in the Rajya Sabha in 1964, which was passed in the Budget Session of 1964-65 but lapsed on the dissolution of the parliament. The Bill was again passed by the Rajya Sabha on May 27, 1968. The Lok Sabha passed the Bill May, 1969 with certain amendments. These amendments were approved by the Rajya Sabha on May, 1969. The Bill as passed by both Houses of Parliament received the assent of the president on May 31, 1969. It was notified in the Gazette of India extraordinary, part-ll Section l on June2, 1969.

The RBD Act. 1969 thus replaced the diverse laws that existed on the subject, unified the system of Registration throughout the Country and made reporting and registration of births and deaths compulsory. It provided for statutory authority at the Centre and in each State. It enabled the Central Government to promote uniformity and comparability in registration and compilation of vital statistics allowing enough scope to the states develop an efficient system of registration suited to the regional conditions and needs.

Brief Provisions of the Act.      

                   The Act has been divided into number of Sections and Sub- sections covering aspects such as registration establishment, procedures, records and statistics. The salient features of these sections are briefly indicated here.

Section 1:  Enables enforcement in different parts of the states on different dates.

Section 2: Describes definitions of vital events

Section 3-7: Establish a statutory at local , state and national level for registration

Section 8-9: Fix the responsibility on different categories of persons required to registrar         

Section 10: Makes certain persons responsible to notify births and deaths and to certify cause of death.

Sections 11,12 and 15: Lay down the registration procedures

Section 13: Permits delayed registration.

Section 14: Allows registration of a child at a later date.    

Section 15: Correction & cancellation of an entry

Sections 16-17: Provide maintenance of records issuing of certificates and extracts

Section 18: Authority inspection of registration offices.

Section 19: Prescribes the regular flow of returns from the Registrar

Section 20: Sanctions registration of births and deaths of Indian citizens aboard

Section 21: Empowers a Registrar to obtain information regarding birth or death from a           

                    Local Resident.

Section22: Confers powers on the Central Government to give directions to the state​

Sections 23-25:      Impose penalties for the various offences.

Sections 26-28: Admit Registrar as public Servants and provide protection

Section 29: Saves the Births, Deaths and Marriages Registration Act.1886

Section 31:   Repeals the earliest laws on Registration.

Sections 30, 32:      Empower the state Governments to make rules and removes difficulties            

with approval of the central Government


Importance of Registration of Births & Deaths:


For a Child (Birth):


  • Birth Registration is a must for getting a Birth Certificate.
  • A Birth Certificate is a Legal document- provides proof of Birthestablishes age and place of Birth for a number of purposes, for e.g.:
  1. Settlement of inheritance and property of rights;
  2. Admission in Schools and at the right age;
  3. Entering in Govt./Private sector services;
  4. Taking insurance policy;
  5. Obtaining driving license;
  6. Obtaining passport;
  7. Claiming citizenship etc;


Tool to protect children:

  1. Preventing child labour by enforcing minimum- employment- age laws:
  2. Ensuring that children in conflict

with the law are not treated (legally

and practically) as adults;

  1. Shielding children from underage   military service;
  2. Countering child marriage and reducing trafficking, as well as assisting Children who are repatriated and reunited with family


For Death:

  1. Insurance settlement;
  2. Settlement of inheritance;
  3. Claiming of family pension,
  4. Cause of Death;
  5. Other social benefits etc.


Tool to plan:

  1. Update information on population growth at every administrative level, from national to local (village level).
  2. It helps to measure overall trends in fertility and mortality;
  3. It helps to identity geographic, social and gender disparities within the national boundaries-the least developed parts of a country may have the lowest birth registration coverage and the greatest need for services and active support;
  4. Better accurate population data means better programming, planning and implementation, effectively budgetary allocation, etc.  


Registration of Birth and Death is compulsory under the Registration of Births & Deaths Act. 1969


  • All the Districts do not send reports to the state head quarter in times which cause difficulty for the head quarter to prepare the state level reports.
  • Registration is higher than certification  ------ all registered children do not have birth certificates:
  •  Children of rich parents more likely to be registered and have the birth certificates;
  • Economically weaker section have comparatively lower levels of birth registration and certification
  • Data shows existence of low performing pockets --- need to indentify and target these low performing pockets
  • Complex delayed registration procedures is a major hurdle;
  • Systemic challenges--- Staff vacancies, no fund, lack of training facilities, lack of awareness and no field monitoring etc;
  • Social constraints, no demand, Lack of awareness among the common mass about the importance of registration, low utility of certificates, use of alternate documents for claiming the benefits have resulted in no demand;
  • Most vulnerable children left out—children of migrant workers, pavements dwellers, people staying on dumping grounds, staying on unauthorized slum colonies, child labourers, street children, physically challenged children, children with conflict in law, children born to women prison, children of prisoners etc.




  • Target the low performing pockets/registration units/districts;
  • Indentify & target children being left out, for example.- children in char/chapori, tea gardens etc;
  • Create  community awareness on birth / death registration & certification;
  • Focus on current registration( registration within 21 days) to counter the complex delayed registration procedures;
  • Strengthening routine monitoring, regular reviews and field supervision;
  • Regular capacity building of services providers;
  • Target 100% institutional delivery
  • Ensure easy access by the public to local Registrar;
  • Allocation of fund for training of CRS functionaries; awareness etc;
  • Computerization to ensue quicker service;


Registration & functionaries duties & responsibilities.

The RBD Act.1969 provides for the appointment of certain functionaries at various levels:

  1. Registrar General, India at the national level: -The Census Commissioner, Govt. of India.
  2. Chief Registrar/ Addl. Chief Registrar/ Deputy Chief Registrar, Births & Deaths at the state level:- The Director, Heath Services, Assam
  3. District Registrar and Addl. District Registrar at the district level:-The Deputy Commissioner/ The Joint Director, Health Services of the districts.
  4. Registrar for a local area: 1. rural areas:  Medical Officer of the PHC/CHC/MPHC/SHC/ SD                                             
  5. Urban areas: Medical College & Hospital, Ayurvedic College,Civil Hospitals, Sub-Divisional Civil Hospitals, Municipal Corporation/ Municipal Boards etc.


  1. Function of Registrar General, India: The Registrar General India appointed by the Central Government under section 3(1) of the Act and is the central authority to coordinate and activities of the Chief Registrars of births & deaths in the states and union territories and to provide general directions and guidance in the matter of births and deaths. He has to submit the Central Government an annual report on the working of the Act. In the various States as stipulated in section 3(3) of the Act.
  2. CHIEF Registrar: The Chief Registrar is appointed under section 4(1) by the state Government. As the head of the registration in the state, he is responsible for organizational and operational aspects of the Act for ensuing effective functioning of the registration system in the state. His responsibilities include appointment of CRS functionaries, their training, establishment of registration units in adequate numbers within easy accessibilities of the public printing forms/certificates, submission of various reports to the Registrar General, India which include monthly reports, Annual Vital Statistics reports, working report of the Act and holding of inter-departmental co-ordination committee meeting etc.
  3. District Registrar:    District Registrar is appointed by the State Government for each revenue district under the provision of section 6(1) of the Act. He is responsible for executing the provisions of the Act and relevant order of Chief Registrar in his district. He has to attend the following:
  1. Arranging inspection of registration offices and examination of the registers kept therein.
  2. Issuing timely instructions and guidelines to the Registrars.
  3.  Organizing training to the functionaries.
  4. Ensuing timely and regular flow of returns from the Registrars to the State Head quarter.
  5. Indentify the law performing units/ pockets and to take necessary steps.
  6. Informing the public of the necessity, procedures and requirements of the registration.
  7. Authorizing delayed registration as prescribed in the rules.
  8. Ensuing permanents recording and storage of registration documents.
  9. Frequent monitoring of the system with a view to improving the efficiency of the system.


  1. Addl. District Registrar:   Additional District Registrars are appointed by the state Government for each revenue district under section 6(1) of the Act. His functions under the general control and direction of the District Registrar and performs such his functions as he is authorized to discharge from to time.
  2. Registrar:         The Registrar is appointed by the state Government under section 7(1) of the Act for any local area such municipality and other local authority. His responsibilities include:
  1. He is responsible for recording the specific information regarding the vital events which take place in his jurisdiction
  2. Informing the public of the necessity procedures and requirements for registration and value of vital statistics.
  3. The Registrar is required to attend his office for the purpose of registering births & deaths on such days and such hours as may be directed by the higher authority.
  4. He is responsible for the registration of births & deaths occurred in his jurisdiction and certification.
  5. He should keep close contact with the district authority.
  6. The Registrar must be thoroughly familiar with the provisions of the Act and rules made there under and the relevant instructions issued time to time. He should conversant with the matters such as requests for registration, entering name in the register, correction and cancellation of entries etc.
  7. He is responsible for furnishing returns regularly and timely to the District. 


  1. Notifiers:   The State Government  has notified the Goan Burans, Anganwadi Workers, AHSHAs, ANMs and Secretary Gaon Panchyat( where Goan Burans are not appointed)  The functions of notifiers is to assist the local Registrar by reporting the event of birth & death under his/her jurisdiction.   


Place of occurrence


Households( Domiciliary)

Head of households or his absence nearest relatives, or his absence oldest person of the family.


Hospital, Health Centres, Nursing Homes, other Institutions.

Medical officer in charge or any person authorize by him

Hotel, Dharmasala, boarding, lodging house, shop, other public places.

Person in charge of the place.

New-born, Dead in the deserted place.

Headman/ other officer of the village or in charge of the nearest police station.

Moving vehicle in land or water.

Person in charge of the moving vehicle.

Tea plantation

The head of the household should give the necessary information to the manager of the tea garden within 14 days from the date of occurrence. The manager in turn will give the information within 7 days from the date of receipt of the information

Events in jail


Jailor in charge.




Formalities & fee for delayed registration



Sl. No.


Time limit

Formalities to be observed

Late fee


Up to 21 days ( Current registration)



After 21 days ---- 30 days


Rs. 2/-




After 30days -1 year

Affidavit or permission of concerned authority


Rs. 5/-


After one year

An order of Magistrate

Rs. 10/-


Fees for a search to be made an made an extract or a non- availability certificate to be issued section 17 shall be as follows:


  1. Search for a single entry in the first year which the search is made:  Rs. 2/-
  2. For every additional year for which the search is continued :              Rs. 2/-
  3. For Granting extract relating to its births/deaths :                                Rs. 5/-
  4. For granting non- availability certificate of birth/death:                         Rs. 2/-


The late fee etc may be deposited in the Govt. treasury in the Head of Account .



Monthly Summary Figures on Registration of Births & Deaths for the month of june 2018
District Name : Dibrugarh
Name of
The District
R/U Birth Death Delayed Registration
Maternal Death Still
Birth Death
M F T M F M F T M F M F F M F 22-30
After 1 month
1 year
After 1 Month
1 year
1 Dibrugarh R 735 638 1373 665 574 492 220 712 4 78 30 15 0 8 10 33 96 115 21 43 70
U 108 94 202 108 94 105 46 151 0 0 0 0 0 0 0 10 15 26 9 11 17
T 843 732 1575 773 668 597 266 863 4 78 30 15 0 8 10 43 111 141 30 54 87